Procurement Contract Administrator

June 29, 2022

Do you have experience as a procurement contract administrator in a public company and are familiar with public tendering procedures?

A parapublic organization, which is committed to promoting the social and urban development of Montreal, is looking for several contract administrators for its offices located near the Rosemont metro station. Working hours are Monday to Friday from 8:30 a.m. to 4:30 p.m.

These are permanent full-time mandates.

Your responsibilities:- Take charge of requests for tenders for all categories of contracts and confirm the validity of key elements of the request.

- Prepare the schedule of the call for tenders in accordance with the deadlines.

- Plan and coordinate the tendering process in collaboration with the Procurement Specialist, as appropriate.

- Define compliance and eligibility criteria and prepare individual evaluation grids when there is a weighting system.

- As the person responsible in the call for tenders, answer questions from bidders and prepare and publish addenda in accordance with the law, if applicable.

- Verify the eligibility of bidders and the conformity of bids and prepare the comparative table of bids.

- Negotiate, with the applicant, the price when there is only one compliant bidder. Prepare recommendations for the award, renewal or cancellation of the contract.

- Proceed to requests for tenders with approval or qualification process.

- Support over-the-counter supply requests and more complex price requests.

- Enter the required information during the stages of the procurement cycle.

- Proceed to the creation of new suppliers.

- Participate in the start-up meeting with the supplier and ensure compliance with the conditions of the contracts.

- Document all contractual occurrences (endorsements, penalties, adjustment, etc.), support the applicant in managing problems with the supplier and accompany him in the performance evaluation process.

- Document the reasons for termination of contracts, if any, and collaborate with the legal counsel.

- Track actual expenses (business volume), identify significant deviations from planning and propose possible solutions.

- Assess the relevance of contract renewals and prepare documents.

- Check the compliance of requests for amendments and prepare the required documents.

- Process requests for increase, reallocation or advance of business volume in compliance with the laws and directives in force.

- Check the validity and monitor the renewals of insurance and bonds, follow-up of the compliance status of CNESST and CCQ certificates, licenses and permits required (RBQ, BSP) and authorizations to contract.

- Ensure, when required, the performance of any related activity that he is reasonably able to perform.

Requirements:

- A minimum of 2 years of experience in a comparable position.

- Experience in the process of public tenders.

- Member of the Supply Chain Management Association (SCMA) is an asset.

- A good knowledge of the Office suite.

- Very good writing in French (correspondence, reports, recommendations, etc.).

Do you want to use your experience in a human company that is committed to helping Montrealers? Apply today to complete a great team!

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

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